Stages · 09/10
Implementation & management
Stage 9 of 10 in the grant lifecycle: 15 knowledge base articles on programmes, rules and terms for this step.
Glossary15
- Deliverable A deliverable is an output that has to be produced at a defined point in the project and submitted to the Commission: a report, a dataset, a prototype, a data management plan. It is numbered as “work package number.deliverable number” and has a type and a dissemination level. Horizon Europe
- Dissemination & Exploitation Dissemination is making the results of a project public so that others can use them; exploitation is putting those results to work to create value, including commercial value. In Horizon Europe this is not a wish but a contractual obligation, with its own plan due as a deliverable in the first six months. Horizon Europe
- Foreign currency account and receiving a grant in foreign currency To receive a grant in euros or dollars, an organisation or a sole proprietor opens a foreign currency current account with a Ukrainian bank and gives the donor the IBAN and the bank’s SWIFT code. National Bank Resolution No. 18 does not require foreign currency receipts to be sold, but transfers abroad are restricted, so returning a balance or paying a foreign partner is planned in advance.
- GDPR compliance The GDPR is the EU's general regulation on personal data protection, and it applies to a project regardless of the participant's country whenever data on people in the EU is processed. In a proposal it forms a separate category of ethics issues, and undeclared data processing leads to requirements before the grant is signed.
- Grants for budgetary institutions: treasury servicing A budgetary institution receives a grant as own revenue of the special fund, in the Budget Code subgroup for charitable contributions, grants and gifts. The money goes to an account with the State Treasury or, for universities, research and cultural institutions, with a state-owned bank. It can be spent only after the estimate is amended, and that time has to be built into the project plan.
- Grants for sole proprietors: taxation The Tax Code of Ukraine expressly removes from a sole proprietor’s income only budget grants and earmarked funds from budgets and social insurance funds. On that basis the tax service does not treat a state eRobota microgrant as single-tax income. For a grant from a foreign donor or a foundation there is no direct rule: it may be counted as income, so check with the tax office first.
- Milestone A milestone is a control point in a project that makes it possible to check progress: the completion of a key stage after which the next one can begin, or the moment a decision is taken. Unlike a deliverable, a milestone is not submitted to the Commission but verified, and the means of verification must be stated in the proposal. Horizon Europe
- Open Access / Open Science Open science is the practice of making research results accessible: open access publications, FAIR data, transparent methodology. In Horizon Europe open access to publications is mandatory, and the quality of open science practices is assessed directly under the Excellence criterion. Horizon Europe
- Project Officer (PO) A Project Officer is a member of staff at the Commission or an executive agency assigned to your project after selection. They run the grant agreement preparation, accept reports and hold project reviews, and all communication with them has to be in writing through the portal. Horizon Europe
- Record-keeping after the grant ends After a grant ends, project records must be kept for several more years, because the donor may check costs after the last payment. In EU grants this is five years after the final payment, or three for grants of up to EUR 60,000. If a document is missing when a check comes, the related cost is rejected and the money has to be repaid.
- Registering an international technical assistance project in Ukraine State registration of a technical assistance project is an entry in the register kept by the Secretariat of the Cabinet of Ministers of Ukraine, confirmed by a registration card. Without it the grant can still be received and spent, but tax and customs exemptions are unavailable and a foreign implementer cannot be accredited. The recipient then reports twice a year.
- Subgrant / Subaward A subaward is the part of a US federal grant that the main recipient passes on to another organisation so that it carries out a share of the project. The key point is telling a subrecipient from a contractor correctly, because that decides whose monitoring and audit obligations arise.
- Timesheets (time records) A project timesheet is the evidence of how much time a specific person spent on the grant itself. The amount of personnel costs depends on it. In Horizon Europe hourly timesheets can be replaced by a monthly declaration of days, and costs are calculated as a daily rate multiplied by the number of days worked on the action.
- VAT and customs exemption in technical assistance projects Goods and services paid for by a registered international technical assistance project and listed in its procurement plan are supplied in Ukraine without VAT, and imported goods are free of import charges. The exemption is tied to the registration card and the procurement plan, not to the word grant in a contract, so a paperwork mistake turns into a tax reassessment for the supplier.
- Vlasna Sprava grant: amounts, terms and obligations Vlasna Sprava (Own Business) is a Ukrainian state grant for starting or scaling a business. Since September 2026 it runs under a single procedure: UAH 100,000 to 300,000 for a start and UAH 500,000 to 1.5 million for scaling, with top-ups for young people, veterans, frontline regions and priority sectors. In return the recipient must pay taxes equal to the grant.
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