By organisation type
Culture & media
Grant programmes, rules and terms that matter for Culture & media: 13 knowledge base articles.
Programmes2
- Creative Europe Creative Europe is the EU programme for culture, the audiovisual sector and media for 2021–2027, with a budget of about €2.44 billion. Ukraine takes part in the Culture and Cross-sectoral strands and, since December 2024, has full access to MEDIA as well. A Ukrainian organisation can be a partner or a coordinator, but the grant covers only part of the budget, so an own contribution is needed.
- Erasmus+ Erasmus+ is the EU programme for education, training, youth and sport for 2021–2027, with a budget of €26.2 billion. It funds the mobility of people, partnerships between organisations and capacity building in higher education. Ukraine takes part as a third country not associated to the Programme, so what is open is the international dimension rather than the whole programme.
Programme sections1
Glossary10
- Eligible and Ineligible Costs Eligible costs are the costs a donor agrees to cover with the grant because they meet the conditions of the agreement: actually incurred during the project, foreseen in the budget, necessary for its implementation and backed by documents. Anything that fails these conditions, or is expressly excluded by the agreement, is rejected at the check, and the organisation covers that money itself.
- Final payment and closing the grant The final payment is the closing settlement of a grant: the donor determines the final amount from accepted costs and deducts everything already paid. The difference can be positive or negative, in which case part of the advance has to be repaid. In Horizon Europe the payment is due within 90 days of receipt of the final report. Horizon Europe
- Financial statement for a grant A financial statement is the part of the periodic report in which each participant declares its eligible costs for the reporting period. In EU grants it is filled in on the Portal in euros, signed by an authorised person of the organisation, and due within 60 days of the end of the period. The interim or final payment depends on its acceptance.
- Foreign currency account and receiving a grant in foreign currency To receive a grant in euros or dollars, an organisation or a sole proprietor opens a foreign currency current account with a Ukrainian bank and gives the donor the IBAN and the bank’s SWIFT code. National Bank Resolution No. 18 does not require foreign currency receipts to be sold, but transfers abroad are restricted, so returning a balance or paying a foreign partner is planned in advance.
- Institutional support: a grant for the organisation, not a project Institutional support is a grant for the running of the organisation itself rather than a single project: permanent staff, office, strategy, audit, capacity development. In EU terms it is an operating grant; foundations call it core funding. The donor assesses not a project idea but strategy, governance and financial transparency, so preparation starts long before the call.
- Non-profit status of a civil society organisation Non-profit status is an entry in the Register of Non-Profit Institutions and Organisations kept by the tax service, with a non-profit code assigned. It exempts the organisation from corporate income tax, including on grants, and is almost always a donor requirement. It can be lost through spending outside the statutory purposes or a non-compliant statute, which puts the grant itself at risk.
- Organisational capacity assessment before a grant An organisational capacity assessment checks whether an organisation can deliver the project and handle the money properly: governance, financial system, internal control, staff, experience. The donor runs it before signing the agreement, and the result affects the terms: the size of the advance, extra requirements, or a refusal. Prepare policies and documents well in advance.
- Record-keeping after the grant ends After a grant ends, project records must be kept for several more years, because the donor may check costs after the last payment. In EU grants this is five years after the final payment, or three for grants of up to EUR 60,000. If a document is missing when a check comes, the related cost is rejected and the money has to be repaid.
- Regranting: grants through intermediary organisations Regranting means a donor awards one large grant to an operator organisation, which then runs its own calls and passes smaller grants on to local organisations. For an applicant it is the most accessible way into grant funding: a simpler application, smaller amounts, the local language. But your contract is with the operator, and the original donor's rules usually reach you through that contract.
- Timesheets (time records) A project timesheet is the evidence of how much time a specific person spent on the grant itself. The amount of personnel costs depends on it. In Horizon Europe hourly timesheets can be replaced by a monthly declaration of days, and costs are calculated as a daily rate multiplied by the number of days worked on the action.
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